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Hoobuy: Streamline Your Group Orders with the Shared Haul Spreadsheet

2026-01-28

Organizing a group order or shared haul should be exciting, not overwhelming. The key to a smooth, transparent, and stress-free experience lies in clear organization. This is where the Hoobuy Group Order Spreadsheet

Why Use a Centralized Spreadsheet?

When multiple participants are involved, tracking individual payments, item links, and delivery details via scattered messages is inefficient and prone to errors. A single, shared Hoobuy spreadsheet provides:

  • Total Transparency:
  • Payment Tracking:
  • Consolidated Logistics:
  • Clear Communication:

How to Set Up & Use Your Hoobuy Spreadsheet

Step 1: Create the Master Template

Use a platform like Google Sheets or Microsoft Excel Online for easy sharing. Create a new spreadsheet and name it clearly (e.g., "Haul_Name_GroupOrder_April2024").

Step 2: Design Key Information Tabs/Sections

Structure your spreadsheet with the following core sections for maximum clarity:

  • Participant List:
  • Order Details:
  • Payment Tracker:
  • Shipping & Logistics:

Step 3: Share & Set Permissions

Generate a shareable link. For most group orders, set permissions to "Commenter" or "Viewer" for participants to prevent accidental edits. Only the organizer(s) should have "Editor" access.

Step 4: Update in Real-Time

The organizer must diligently update the sheet at each stage:

  • When an item is purchased, mark its status.
  • Once items reach the Hoobuy warehouse, add the QC photo links and parcel weight.
  • When the international parcel
  • Upon domestic split, add individual tracking codes for each participant.

Pro Tips for Flawless Management

  • Freeze Top Rows:
  • Use Color Coding:
  • Set Deadlines:
  • Link Directly:
  • Communicate Changes:

Conclusion

The Hoobuy Group Order Spreadsheet

Happy and organized hauling!